833-694-8496 info@hellebore.com

Administrative Assistant

Hellebore - Fairborn, OH
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Administrative Assistant

Hybrid Work – Fulltime Position

Hellebore is seeking an experienced Administrative Assistant to join our growing Dayton footprint. We bring together world-class software professionals to create the future of defense technology. The ideal candidate will possess top-class communication skills, a knack for planning, the ability to execute to the finest of details, and be self-driven with ownership of the problem.

The ideal candidate will have experience in a fast-paced, high-growth technology company.

 

WHAT YOU’LL DO

  • Provide support to our CEO, COO, and senior staff.
  • Overseeing day-to-day operations in the office.
  • Be the point of contact for Engineering, Finance, Legal, Recruiting, and other teams.
  • Working with IT to ensure all facilities are running smoothly.
  • Organize internal and external events such as team dinners, off-sites, etc.
  • Manage daily calendars for 2-3 employees
  • Respond to internal and external meeting requests
  • Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
  • Act as point of contact for external guests
  • Plan and host external meetings
  • Help plan company events, meetings, and employee team-building activities or special projects
  • Help with Recruiting, Advertising, and other business operations
  • Manage small internal projects
  • Create and update databases and records for financial information, personnel, and other data
  • Help onboard new employees

REQUIRED QUALIFICATIONS

  • A minimum of 4 – 6 years of administrative experience supporting senior-level executives in a corporate environment preferred
  • Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates, both internal and external
  • Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high-quality results and following through
  • Demonstrates curiosity and a desire to understand the company goals
  • Able to handle constant change
  • Proven ability to handle confidential and sensitive information in a professional manner
  • Excellent attention to detail and accuracy
  • Strong Microsoft Office Suite skills. Atlassian skills are a bonus.
  • Proficient in scheduling meetings in multiple time zones

PREFERRED QUALIFICATIONS

  • DoD experience OR Tech Start-Up Experience preferred

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Continuous Growth

Whole-Problem Responsibility

We don’t feed engineers features and bugs to fulfill.  Learn to tackle the whole problem.

Work With and Lead Small Teams

We emphasize agile, mission-driven work; not monolithic waterfall projects.  Our stream-aligned teams are usually 4 to 7 people in size, making them cohesive and giving a lot of staff and opportunity to lead.

Growth

Perks of the Job

Competitive Salary

We offer some of the most cometetive salaries in the industry.  Our goal is to compensate you north of fair.

Health & Dental

We offer industry-leading low-cost, low-deductable health care plans that serve both individuals and families.

401k Profit Sharing

We have a goal of contributing up to 10% of your salary to your 401k account each qualifying year, no matter how much you put in!

Paid Time Off

From your first day on the job, you begin accruing 5 weeks a year of paid time off.  You also get 11 paid federal holidays off.  That's over 7 weeks each year!

Continuous Training

We encourage each employee to never stop learning.  Attend a conference, a local event, or even one of our internal training sessions.

Agile Perks

We are always mixing it up.  We may get a suite of tickets for a baseball game or go to an arcade.  It's always something.  They're agile perks!

Perks

Interested?! Talk with a Recruiter to Setup an Interview

It takes all types to make Hellebore great. If you are someone who enjoys creating innovative ways to reach ambitious goals, who is open to and energized by receiving honest feedback: we should talk.

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Office

2900 Presidential Drive, Suite 155

Fairborn, OH 45324

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